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Built for septic, HVAC, electrical, well & plumbing pros

One sticker. Permanent archive.

QRchive is a durable sticker you put on the furnace, septic panel, electrical panel or wellhead you just finished. It opens a permanent archive for that one system: manuals, warranties, photos, maintenance records. Anyone who scans it sees everything. $49, once — bill it at $79–$149; you set your markup.

Get 25 free stickers See a QRchive
$49 CAD per archive One-time · no subscription Printed in BC No app · no login
The QRchive sticker on the SJE Rhombus pump-control panel of the demo archive, QR-101833
The product: a 2″ × 3″ industrial polyester sticker —
and the permanent archive behind it.

A short history of one machine · 2026 → 2041

Paper dies in year three. The sticker doesn’t.

What follows actually happens to job records. Scroll, and watch fifteen years try to lose them.

2026 Day one

Everything gets documented. For once, it stays that way.

New septic system outside Port Alberni. Before the backfill, the crew sticks a QRchive sticker on the pump-control panel and loads the archive: as-built photos, the Rhombus panel manual, pump specs, tank drawings, the maintenance checklist. Seventeen files. Ten minutes.

+17 FILES · ARCHIVE UNLOCKED — $49, ONCE

2029 The company changes

The company that built it winds down. Filing cabinets don’t forward mail.

The company that built the system winds down. Every job file in that office is now a phone number that doesn’t answer. The archive doesn’t notice — the new maintenance company scans the panel, reads the history, and adds its first two pump-out records on the spot.

+2 RECORDS · 0 FILES LOST TO THE MOVE

2033 The sale

The buyer’s inspector scans it — and the deal keeps moving.

The property sells. No binder handoff, no “records available on request,” no renegotiation over a mystery system. The inspector scans the sticker, sees seven years of documented history, and the septic line item stays off the discount list. The inspection report joins the archive.

+2 FILES · ARCHIVE TRANSFERS WITH THE PROPERTY — $0

2037 The 9:12 PM alarm

The panel screams. The owner scans, and taps one button.

High-level alarm, pouring rain, an owner who has never opened that panel in his life. The scan shows the system, the history — and the maintenance company’s name with a tap-to-call button. The tech who answers pulls up the same archive from the truck. Twenty minutes, solved.

+2 RECORDS · THE NUMBER ON THE STICKER STILL ANSWERS

2041 Fifteen years in

Three owners. Two companies. One sticker.

Nobody who touched this system in 2026 is around anymore. The archive is. Every manual, every photo, every dated record — readable by whoever scans next, for the same $49 paid once, fifteen years ago. That’s the product.

SPENT SINCE THE $49 UNLOCK: $0

What it costs — all fifteen years

$49 per archive.
That’s it.
No subscription.

One sticker, one archive, one system. Here’s every QRchive charge on it across the story above — fifteen years, three owners, two companies. Only one line costs anything.

QRchive sample receipt for archive QR-101833: one $49 payment in 2026 when the archive is unlocked, then $0 at every later chapter through 2041. Next bill: none.

Sample receipt · archive QR-101833

Septic system · Sproat Lake, BC

  1. 2026Archive unlocked$49.00one payment · the only charge
  2. 2029The company changes$0.00still opens · the next company scans
  3. 2033The sale$0.00still opens · the buyer’s inspector scans
  4. 2037The 9:12 PM alarm$0.00still opens · owner taps to call
  5. 2041Fifteen years in$0.00still opens · whoever scans next
Total paid2026–2041 · CAD · before tax$49.00
Payments
1
Next bill
None

Paid in full

Sample · nothing further due

For comparison · monthly software

180payments on a monthly plan

Software billed monthly, for the same one system over the same fifteen years — and if the card stops, the records can stop with it.

$49 per archive, once stickers free storage add-ons from $20 Pricing →

What you’re actually buying

Four layers. One key.

LAYER 01 — THE PRINT

Thermal-transfer, not ink

Resin bonded into the face at print time. No ink to smear when wet or rub off on a glove.

LAYER 02 — THE FACE

Industrial polyester

Rated for ten years in an enclosed, protected spot — inside a panel door or a furnace cabinet. Outdoor sun, chemicals and abrasion shorten that.

LAYER 03 — THE GRIP

Industrial acrylic adhesive

Bonds to powder-coat, painted steel, PVC and gelcoat. Stays where the records need to be: on the thing.

LAYER 04 — THE KEY

A code that opens the archive

The sticker is a key, not a hard drive. Behind it: the permanent archive from the story above — the part that outlives the job.

The story’s archive is a real archive

QR-101833 exists. Scan it.

The archive in the story is the live QRchive demo archive, set up on a real septic system at Sproat Lake, BC. Point your camera at the code (or tap it) and you’re reading the same files the story describes — including the photos on this page. No app, no login, no sign-up.

Scan with your camera
Live demo archive · QR-101833

AI-ready

Your AI can read it.

Every QRchive is written so an AI assistant can read it too. Ask ChatGPT, Claude or Perplexity about the demo archive and it answers from the records inside: the drawings, the pump-out reports, the checklists.

  • Ask your AI

    One button on the archive page opens it in your assistant.

  • Connect your own

    Add QRchive to your AI app as a connector. It works across every archive you own.

  • Your AI, your account

    QRchive doesn’t run an AI on your files. Private archives stay closed to every assistant.

In the wild

Ten years in the panel. The archive stays.

Industrial polyester, thermal-transfer printed in-house in BC — rated for ten years inside a protected enclosure. If a sticker is ever damaged, a replacement opens the same archive. The archive behind it has no expiry date and nothing to renew. Rolls of 25, or glovebox flat packs. The reference shot below is the mounting we design for — inside the door of a pump-control panel that lives outdoors.

The QRchive sticker on the demo archive’s SJE Rhombus pump-control panel, outdoors on site
Product reference — the sticker on the demo archive’s SJE Rhombus panel
The sticker — 2″ × 3″ · it opens the live demo archive

Pricing

$49CAD
per archive · you pay when you unlock it · scanning is always free
Paid once · nothing recurring · ever
1 GB storage included No expiry · nothing to renew Printed in BC Anyone can scan — no account
Get 25 free stickers

Stickers are free — order up to 3 packs of 25 at a time, mailed free, shipped within 5 business days. You pay $49 only when you unlock an archive. Unused stickers cost nothing.

Fair questions

Are all 25 stickers in a roll the same?+
No — each is unique. Each sticker unlocks its own permanent archive. A roll of 25 = 25 separate archives you can open, one per furnace, panel, vehicle, boat, tool, or whatever you stick them on.
Do I need internet to scan a sticker?+
Yes — the sticker is a key, not a hard drive. Files are stored online and accessed by scanning the sticker with any internet-connected phone. If you regularly work somewhere with no signal (boats, basements, remote sites), download the files you need to your phone before heading out.
Are the stickers really free?+
Yes. Order up to 3 packs of 25 at a time; we print and mail them free (Canada and US). Each archive costs $49 the first time you unlock it: free stickers, paid archives. Refills are free while you’re using them — when you’re down to your last few stickers, we mail you a new pack of 25.
What happens if the sticker gets damaged or lost?+
Every sticker carries a unique printed ID (e.g. QR-002470). If a sticker is scratched off or fades, order a replacement with the same ID (replacements are free) and re-apply it — your archive and every document inside stays untouched. Your archive belongs to your account regardless of the physical sticker.
Do I need an app to scan it?+
No. Every modern smartphone camera (iPhone and Android) reads QR codes natively. Point your camera, tap the link — the archive opens in your browser. No app, no login.
Can anyone add files to the archive?+
Yes. Every archive gets its own inbound email address (printed on the public archive page). Anyone who knows the address can email documents in — no account required. The archive owner can also upload from the dashboard and toggle ability to lock out others from adding files.
How long does my data stick around?+
We retain archive data indefinitely — for the operational life of QRchive. The sticker itself is rated for ten years inside a protected enclosure. Our database is in Canada (Supabase ca-central-1); files are stored with Cloudflare R2 in North America and may be stored in the United States. You can download any file at any time.
Can I bill this through to the client?+
That’s the intent. $49 is a one-time material cost — most pros mark it up to $79–$149 as part of the documentation package. Keeps your margin, gives the client a permanent record.
Is my data secure?+
Files are encrypted at rest and in transit, and we handle your data under PIPEDA, Canada’s privacy law. There’s no public directory of archives — each one is only reachable via its unique URL.

Start the record on your next job.

Stick it on a control panel, a furnace, a boat, a wellhead, a job-site safety binder — anywhere the files should stay with the thing they document.

$49 CAD per archive · one-time Free stickers — $49 to unlock each archive